E-mail archiving

 There are many different ways to archive.  This guide is to walk you through the method that the information technology support team recommends. There shouldn't be a problem if you want to archive your e-mail a different way.  Please check with the support team to make sure the archives will be backed up.

Microsoft Outlook

1. Open Microsoft Outlook.
2. In Outlook select, Cleanup Tools, Archive
3. Select the Archive this Folder and All Subfolders radio button.
4. Select "Mailbox - Your Name" at the top of the list. (This will archive every folder)
5. From the Archive Items Older Than: drop-down list, select the date before which you want to archive.
   • Recommendation: Select a date that is no more than two years old.
     • Example: Selecting January 1, 2008 will archive everything that is 2007 and older.
6. Check the box "Include items with "Do not AutoArchive," everything older, including calendar items and tasks, older than the selected date will be archived. (Note: all new folders you create are marked "Do not archive" by default.)
7. Click the Browse button.
8. From the Save In: drop-down list, select the directory where you store your documents (preferably not the desktop).
9. In the File Name text box, type a name for the archive file. (example pre2006archive.pst)
10. Click OK.
11. In the Archive window, click OK. May take 20+ minutes to do this if you have a large amount of mail to be archived. You will not be able to use your mail while it is being archived.