Student is traveling alone (or with only one faculty member) for study abroad, internships, research, conferences, etc.
Note: If a faculty member is traveling with only one student, the student fills out a Hokie Sentinel Global Travel Assessment (HSGTA) as an individual and the faculty member submits a travel authorization.
This is the spreadsheet that must be filled out for any travel that involves a student. There are 3 tabs that correspond to different types of trips: "Faculty Led Group for Credit," "Group Travel Non Credit," and "Individual Student Abroad."
"The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate." Non-U.S. citizens should check with their embassies about possible similar programs.
1. Is your passport valid for six months from the date of return?
2. Is a visa required?
3. Are any immunizations needed for travel? If so, how far in advance?
Individual Student Abroad printable checklist
- The Hokie Sentinel Global Travel Assessment for winter and spring programs are due to Randy Penson no later than October 15.
- The Hokie Sentinel Global Travel Assessment for summer and fall programs are due to Randy Penson no later than March 15.
Travel Requirement Procedures
Step 1: Complete and follow the guidance of the Hokie Sentinel Global Travel Assessment. Contact Randy Penson to obtain the form. Please send a copy of the completed form to your undergraduate advisor or graduate coordinator.
Step 2: Follow the directions on the Hokie Sentinel Global Travel Assessment to sign up for Cultural Insurance Services International travel-medical insurance and Smart Traveler Enrollment Program.
Step 3: Inform Randy Penson of any changes and check in with Virginia Tech after incidents.