Student is traveling alone (or with only one faculty member) for study abroad, internships, research, conferences, etc.

Note: If a faculty member is traveling with only one student, the student fills out a HSGTA as an individual and the faculty member submits a travel authorization.

Background:

If the program is for academic credit, it is important to contact Marielle Wijnands to discuss the program and complete additional requirements not listed below.  If the trip is not for credit, the contact person is Randy Penson.

Definitions

This is the spreadsheet that must be filled out for any travel that involves a  student. There are 3 tabs that correspond to different types of trips: " Faculty Led Group   for Credit", "Group Travel Non Credit", and "Individual  Student Abroad".

This is the travel insurance that all travelers must be covered by while traveling abroad with university programs or business.   

"The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and  nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate." Non-US citizens should check with their embassies about possible similar programs.

Initial Considerations

1.    Is your passport valid for 6 months from the date of return?
2.    Is a visa required?
3.    Are any immunizations needed for travel? If so, how far in advance?

* Individual Student Abroad printable checklist.pdf
Individual Student Abroad printable checklist

Deadlines:

  • The HSGTA for winter/spring programs are due to Randy Penson no later than October 15.
  • The HSGTA for summer/fall programs are due to Randy Penson no later than March 15.

Travel Requirement Procedures

Step 1: Complete and follow the guidance of the HSGTA.   Please send a copy of the completed HSGTA to your undergraduate advisor or graduate coordinator.

Step 2: Follow the directions on the  HSGTA to sign up for CISI travel medical insurance and STEP.

Step 3: Inform Randy Penson of any changes and check in with VT after incidents.